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EAP: Tips, Tools, Info
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You're Minutes Away from Your Own Training DVDs

If you have a PowerPoint Program that you created and now take to supervisor trainings, you are half way home to making a DVD out of this program complete with sound and animation.

I want to tell you how to do it yourself in this toolbox message because it's easy. The steps are detailed so I can communicate how, but it's relatively easy.

You can then do all kinds of things with these DVDs—duplicate them, mail them to all your EAP contacts, create your own library of trainings, etc.

So here it goes.

On your PC, you have Microsoft Office and one of the free programs within it is "Accessories". Within this group of programs is something called "Entertainment", and within this section is a program called "Sound Recorder." That's the ticket.

Sound Recorder permits you to create "sound objects" using a cheap $9 microphone that you buy at Walmart. Stick it into the front of your computer and you're ready to go. These sound files will have your voice on them with text that matches your PowerPoint frames. You will create a "Sound File" or "Object" for each frame.

You must make sure that these files are changed to "MP3" files. (That's what goes on iPods.) You can do that with a free program called an MP3 encoder. You can download a free one at http://switch.en.softonic.com/

You will now insert these sound objects into each frame of your PowerPoint Program by clicking on "Insert" at the top of your PowerPoint Program and simply following the instructions.

Time your slides to synchronize them with the text. Instructions for that are available in a video online from Microsoft:


Set a little time aside so you can learn how to make the sound files run and coordinate them with the text in your slides. Again, the video tutorial will show you how.

Now, in theory, you have a PowerPoint Program with sound objects in it. You can play this PowerPoint Show at your training events using "Slide Show" view while you snooze in the back. (Just kidding.)

Now the moment of truth—converting this baby to a DVD.

Purchase a program that will convert a PowerPoint Program with sound and animation (that's what you have now) to a DVD using your computer. You'll need a DVD burner. Get it at Office Depot, or you might have on in your computer already. The program that I use is called PPT2DVD.

The link to PPT2DVD is: http://www.ppt-to-dvd.com
It's cheap too.

Once you install this program, within a few clicks, you can start converting any sound-based PowerPoint Show into a DVD. It's awesome. Once you have the DVD, you can make as many copies as you want.

Excited? Now you have the recipe for making your own DVDs!

If you would like a quote for having EAPtools.com do all of what was discussed above, go to the Customized Training Section of WorkExcel.com.

A 15 slide program typically gives you about a 12 minute presentation. And you can do a lot with that, and it keeps your budget low. Even if your notes are on a cocktail napkin, we can work with them.

Customized programs include converting your existing program, adding better graphics and animation, professional voice narration, synchronization, and conversion to DVD. Once you have the PowerPoint Program, flash, DVD, auto-play CDs,  and even online web courses are all possible. Sound frightfully expensive? It's not.

Take care all.

Dan Feerst, LISW-CP

P.S. Folks, I used to send these toolbox messages to a proofreader, but I stopped doing it because it's just not that critical, so forgive any typos. I'd rather take my wife, Robin out to dinner with the extra bucks. She sees too little of me now!